How recruiters manage their talent pipeline with PyjamaHR


When your recruitment pipeline is digital, it is more visible. It relieves you of going through a stack of emails to track resumes and managing spreadsheets to keep track of candidate data. Using the PyjamaHR applicant tracking system, you can see and automatically track candidates’ data as they move through the talent pipeline.

1. What is a recruitment pipeline?

A recruitment pipeline is a pool of candidates assessed to take up a position. In an ATS, they are visible across stages and timelines. When creating a job using PyjamaHR, recruiters can decide its hiring workflow, setting up the pipeline stages. 

Talent pipeline

2. Moving candidates along the recruitment pipeline

Moving a candidate to the interview stage

Recruitment pipeline management is easier than ever. When candidates are sourced, applicants enter the pipeline. And they progress through the pipeline based on how accurately their skills and qualifications match the job requirements. You can easily drag and drop candidate profile from one stage to another.

3. Stages of the recruitment pipeline

Stages of talent pipeline

For each job, you will have a corresponding recruitment pipeline. The candidates enter the recruitment process from one end of the pipeline until a candidate is hired. Based on the recruitment process companies generally follow, the PyjamaHR ATS has a recruitment pipeline with the following stages:


Include candidates your employees refer or you source through recruitment databases and other candidate sourcing channels.


Include candidates who apply to your jobs. Recruiters publish jobs on multiple job boards and their career pages and attract candidates to apply. These applicants enter the pipeline at this stage.


It represents the pre-assessment stage when a candidate is contacted, and phone screened. 


Include candidates you must interview to proceed forward in the hiring workflow. When you decide to interview candidates, you move them to this stage.

Offer extended

Include candidates who have received your offer letter. 


Once the candidate has accepted the offer you extend, you move them to the hired stage. 


Include candidates who are unqualified for a position. When candidates have gone through the final round of interviews and look unfit for the position, recruiters move them to this stage.

4. Customising the recruitment pipeline

Adding a new stage to the pipeline

It allows you to edit, delete a stage or add a new stage as per the hiring flow you want. So, you can change one or a few stages out of the default stages or delete those you want to eliminate from your hiring flow.

Deleting a stage from the pipeline

You can replace your spreadsheet with PyjamaHR ATS for recruitment pipeline management. You will have a recruitment pipeline which is easy to track and monitor. Book a demo or sign up to use the PyjamaHR free applicant tracking system. Define your hiring workflow and eliminate inefficiencies of manual processes.

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